Monthly Light VAT Reporting & EU Invoicing — Filed Before the 25th, 100% Remotely
Holding an Identified Person (Identifikovaná osoba) status allows you to invoice clients anywhere in the European Union with 0% reverse-charge VAT. However, whenever you bill an EU client or pay for business software from abroad, Czech tax law requires an essential next step: submitting your monthly cross-border VAT reports.
Even though you never charge VAT to your clients or owe Czech tax on your services, the Czech Tax Office (Finanční úřad) checks your reported numbers against the European VIES database. Filing late or missing the strict 25th calendar day deadline triggers automated fines and follow-up notices from the tax authorities.
At Wise Expats, we handle your complete monthly Light VAT filing from start to finish. You simply upload your invoices for the month—we verify your client’s VAT number in VIES, generate the official electronic reports, submit them directly to the tax office, and email you the official confirmation receipts.
What Is Monthly Light VAT Reporting?
As an Identified Person (Identifikovaná osoba), you are required by Czech tax law to file official electronic reports for any month you invoice an EU business or buy foreign digital services:
- When Invoicing EU Business Clients (Souhrnné hlášení): If you provide consulting, engineering, design, or other services to a VAT-registered business in another EU country, you must submit a Recapitulative Statement by the 25th of the following month. This notifies the EU tax authorities of the exact amount your client must self-assess under the reverse-charge mechanism.
- When Buying Foreign Digital Services or Ads (Přiznání k DPH): If you purchase tools, software, or digital ads from EU-headquartered vendors (such as Meta Ads, Google Ads, LinkedIn, Zoom, Canva, or Adobe), you must report the transaction and remit the local 21% Czech VAT to the Tax Office.
- No Invoices, No Reports: If you had zero EU transactions in a given month, you do not need to file anything.
Critical Statutory Deadline: The 25th of Each Month
Timing is critical for VAT compliance in the Czech Republic:
Strict Electronic Requirement: All filings must be transmitted electronically in an approved XML format. Submitting late or in the wrong format carries automatic financial penalties under the Czech Tax Code.
Submission Window: All reports covering the previous month must be filed by the 25th calendar day of the current month. For example, your March EU invoices must be submitted by April 25.
What’s Included in Our Monthly Reporting Service
We provide a complete, done-for-you filing service each month you have cross-border activity:
- VIES VAT Number Verification: We verify your EU client’s VAT identification numbers in the official European VIES database to ensure reverse-charge eligibility before submitting.
- Report Preparation (Souhrnné hlášení): We calculate the correct reporting lines and convert your invoices into legally compliant, validated electronic reports.
- Certified Electronic Submission: We transmit your filings directly to the competent tax office using secure official channels.
- Official Filing Receipts: You receive a PDF confirmation receipt directly by email for your records.
- Direct Agency Representation: If the tax authority has a question regarding an EU transaction, our team communicates directly with the officers in Czech to resolve it.
What We Need From You
Filing your monthly report takes less than two minutes:
- Our Quick Online Questionnaire (a 2-minute form)
- Your Tax ID Number (DIČ) (in case you don’t have we can arrange).
- Copies of EU Invoices Issued That Month (PDF)
- Signed Digital Power of Attorney (e-signed once online to authorize our filings for the entire year).
No need to keep track of the calendar yourself, we send you a timely reminder every month with direct instructions on what to send over.
How Monthly Filing Works
- Complete Our Short Questionnaire: Enter your billing summary and details in a fast, guided form.
- Sign the Power of Attorney Online: Complete a quick digital authorization on your phone or computer so we can file on your behalf.
- Send Your Monthly Invoices: Upload your issued EU invoices for that billing cycle.
- We Audit & Submit Your Reports: We check client VAT numbers via VIES, generate the official electronic XML files, and submit them directly to the Czech Tax Office.
- Receive Your Confirmation: We email you the official, timestamped delivery receipts confirming complete compliance.
Statutory Deadline: Monthly reports must be submitted to the Financial Administration by the 25th day of the following month.
Why We Are Build For You?
- No Language Roadblocks: English-speaking professionals who manage all correspondence and electronic submissions directly with the Czech Financial Administration.
- 100% Remote Convenience: No paper forms or office visits—upload your documents online from wherever you are in the world.
- Proactive Deadline Tracking: We track the strict 25th-of-the-month cutoffs and send timely reminders so you never risk automated late-filing fines.
- Data & VIES Checks: We verify client VAT numbers and match statutory exchange rates before submitting, keeping your records audit-proof.
Pricing
Find the Right Fit for Your Business
Choose the plan that matches your workflow
The Monthly Flex
Ideal for freelancers with irregular EU clients or seasonal projects.
800
/ month
Preparation/Submission
Up to 10 invoices per month
Instant Confirmation
Smart Reminders
All-Inclusive Bundle
The ultimate “set it and forget it” solution for your business.
11,900
/ yearly
Everything in Starter Plan plus…
Up to 19 invoices per month
FREE Annual Income Tax Return
Data Box Monitoring
Massive Savings 2,100 CZK
Light VAT Starter
Perfect for freelancers with consistent EU invoicing.
10,600
/ yearly
Light VAT Registration
VAT Summary Report
Yearly Subscription
Everything in Flex